Welcome to Mindlink! We are excited to have you as a part of our team. The schedule for this position is part-time on an as-needed basis. You may work from home or be asked to go to the client’s site. This document will provide some helpful information regarding contacts, receiving assignments, and how to get compensated for your work through Mindlink. If you have additional questions that are not addressed here, feel free to contact us!
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Useful Contact Information
Name | Contact Information | Questions they can answer | Ashton Bitton | 360.254-7711 ext. 101 |
HR, recruiting, and scheduling | Air Duke | 360.254-7711 ext. 105 | Project coordinating, scheduling | |
Agnes Conkel | 360.254-7711 ext. 104 | Project coordinating, QA Lead, scheduling | ||
Jenny Tyler | 360.254-7711 ext. 107 | Invoice Status, accounts payable, HR | ||
Stacey Brown | 360.254-7711 ext. 102 | Everything else!Recruiting, and everything else! | ||
| Sam Espindola | 360.254-7711 ext. | Sales |
Receiving Assignments
Once you are fully set up, you will receive assignments with the following process:
- You will receive an invitation from the LinguistLink system with the assignment details.
- Once you review the details, you can “accept” the invitation in the system. Done!
Communicate about Projects
You can use LinguistLink to communicate to the coordinator about the project
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Tools and Training
You can familiarize yourself with the tools and training that we use at our internal training site.
Getting Paid
Contractors (W2 and 1099) should submit invoices at the end of the project or on a weekly basis (for ongoing projects). Invoices submitted 60 days or more after a project has been completed may not be approved for payment.
You can submit your invoice by either:
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sending a Word document or a .pdf as an attachment to an email toinvoice@mindlinkresources.com.
Your invoice MUST include the following information: Your Name, Address, Mindlink Project number (will start as 20152018_XXXX) and Task/Language. 1099 contractors: please also include a note about Payment Method (direct deposit, check, paypal, etc.). An invoice template is included in this document. Copy and paste it to a new document.
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. Save it with a new name, numbering your invoices as you would like.
If you are unsure about your Project Number, please contact the Project Coordinator. Mindlink Project Numbers are assigned upon our receipt of client confirmation (usually in the form of a Purchase Order). You may be asked to also report time directly to the client for the confirmation to occur.
If you are missing any information on the invoice, we may "dispute" your invoice which could slow down payment. The payment term begins upon receipt of a complete invoice. Our payment terms for emailed invoices is net 45 days.
- Sending via Freshbooks.
How to make an invoice with Freshbooks:
https://www.freshbooks.com/blog/how-to-create-an-invoice-freshbooks101/
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While you can log your hours to a project invite in Freshbooks, we will not be able to pay based on hours submitted alone. You must also submit an invoice. |
As a W2 employee, you should use Freshbooks to log your hours AND submit an invoice weekly to be included on the next payroll. If you are unable to use Freshbooks, please submit a weekly timesheet including the required invoice information mentioned above. A timesheet template is also included in this document.
As a 1099 contractor, our payment terms for Freshbooks invoices is net 20 days.
If you are not sure whether you are a 1099 or W2, or have any other questions at all, please do not hesitate to let us know. We look forward to working with you!
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Additionally, we will have upcoming, monthly Webinars to discuss billing and other things you need to know to set up your consulting practice with Mindlink!
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Click here for dates and more information:
Check our website for more information: www.mindlinkresources.com
Invoice Template
[Your Name]
[Your Address]
Date of invoice:[Date]
Work performed on:[Date]
To:Stacey Brown
Company:Mindlink Resources, LLC
PO Box 871541
Vancouver, WA 98671
Phone: 360 2547711
Project Number/PO Number:[Enter the Project or PO Number]
Project description:[Enter a project description, or what you did on this project]
Budget details: Hourly rate: $ [Enter your contracted amount]
Total of: [Time worked on the project] hours
TOTAL AMOUNT DUE: $ [Total] USD
Payment by check to: [Your Name]
Timesheet Template
Employee Name:
Week Ending Date:
Project Number | Task | Regular Pay Hours | Other Pay Hours | Reimbursement (attach receipt) | Total |
Sick hours | ||
Grand Total | ||