Submit an Invoice

Owned by Stacey Brown-Sommers
Last updated: May 11, 2021
2 min read

Once your project is complete, you may submit an invoice directly into LinguistLink

Instructions

The following describes the process for submitting an invoice into LinguistLink:

  1. Log into the system and find the project you just completed.

  2. Open the project, complete the task. You can view the budget and enter the actual time. 

  3. If you completed the job in WordBee, the Project Coordinator should provide a Purchase Order.  As long as you agree with the rate, you can upload this document as your invoice. It still should be uploaded into LinguistLink for review/approval/payment.

  4. Create an invoice as a separate file that can be attached (word, excel, pdf).

The following information must be included in the invoice:

Date

Your name

Project number (from LinguistLink)

Hours

Rate

Total



We encourage you to track the invoices you send to help us all stay on top of things. We recommend using a free accounting system like TrulySmall Invoices - trulysmall.™ . You can create the invoice in this system and send to invoices@linguistlink.net. When you receive payment, you can mark it as “paid”. Make sure you reference the project number on every invoice.



If you want to create your own invoice, You can use this template.



4. Upload the invoice directly on the project information page under the section "Upload Invoice". It will be sent to the project scheduler who will then approve it. Questions and discussions may occur in the invoice message.

5. Once the invoice is approved, it will be sent to accounting for processing/payment. It usually takes about 45 days from the date of the invoices. 



Watch this youtube video to see how this is done!



Tips

  • If you went over the budgeted time, make sure the scheduler knows and that overages are reported. Ideally you requested additional time before the completion of the project and had that approved by the requester or scheduler.

  • Please submit your invoice as soon as the project is complete. Invoices submitted more than 90 days after the project date may no longer be eligible for payment.

  • You can review all your invoices under "Upload Invoices" and view the status.

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